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Airtable
Vapi

Connect Airtable and Vapi integrations

Explore ready-made Airtable and Vapi templates and start automating in minutes.

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Create a custom workflow

Transform your database into intelligent voice interactions by connecting Airtable and Vapi through Make's no-code platform. Automatically trigger AI-powered voice calls from Airtable record changes, improving customer engagement and follow-ups without technical complexity—so you can focus on growth while your workflows run themselves

Create a custom workflow

Every automation starts with a trigger and an action. Select one from each app to generate a workflow tailored to your needs.

Airtable
Trigger: Watch new comments
Vapi
Action: Select an action
1. Select a trigger

  • Triggers when a new comment is added to a record.

  • Returns all newly created or updated records in a view (requires "Created Time" or "Last Modified Time" fields).

  • Triggers when a new response is submitted.

2. Select an action

  • Sends a client-generated event or object to the VAPI platform. Commonly used for live updates or user actions.

  • Creates an outbound phone call to Twilio or Vonage number added on your dashboard.

  • Creates a new voice assistant with a specified configuration (name, voice, model, etc.).

  • Starts a new call session using an assistant or a squad. Often used to simulate or initiate interactions.

  • Creates a group of assistants (a squad) where the first available assistant responds to a call.

  • Defines a new tool that can be invoked by an assistant (e.g., API calls, function tools, DTMF).

  • Deletes a specific assistant by ID.

  • Deletes call metadata and logs for a particular conversation.

  • Deletes a selected file from the knowledge base.

  • Fetches details for a specific file by ID.

  • Retrieves information about a specific squad, including its members.

  • Fetches the details of a tool, such as its configuration and endpoint.

  • Performs an arbitrary authorized API call.

  • Returns the response to the function call be it error or result.

  • Sends a message from the VAPI server to the client app. Often used to trigger UI changes or sync data.

  • Updates the configuration of an existing assistant.

  • Allows updates to a specific call session (e.g., tagging, note-taking).

  • Updates the configuration of an existing file.

  • Updates members or configuration of a squad.

  • Modifies an existing tool's logic or structure.

  • Upload a file to use with the knowledge base.

Select a trigger and an action

Create workflow (opens in a new tab)

Triggers and actions

Connect Vapi and Airtable through Make's intuitive integration platform to build automated processes where Vapi's database management capabilities trigger Airtable's advanced voice AI technology actions. You can automatically trigger voice calls based on Vapi records, creating dynamic workflows that respond to real-time changes in your Vapi base to initiate Airtable actions. By integrating Vapi as a trigger and Airtable as an action, you can transform how your team manages customer interactions and automates follow-ups. The drag-and-drop interface simplifies designing automation scenarios where Vapi record changes trigger Airtable voice operations, allowing you to focus on growing your business rather than managing technical integrations

Bulk create records (advanced)
Сreates multiple records.
Search
Bulk delete records (advanced)
Deletes multiple records.
Action
Bulk update records (advanced)
Updates multiple existing records.
Search
Bulk upsert records (advanced)
Upserts multiple records.
Search
Client Message
Sends a client-generated event or object to the VAPI platform. Commonly used for live updates or user actions.
Action
Create a base
Creates a new base.
Action
Create a comment
Creates a new comment.
Action
Create a field
Creates a new field in an existing table.
Action
Create a record
Creates a new record in Airtable.
Action
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How to set up Airtable and Vapi in 5 easy steps

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Step 1

Add your Airtable module and choose how to connect

Open Make and add an Airtable module to your workflow. Click the Add button next to the connection field and select your preferred connection method - either OAuth for quick authorization or Personal Access Token for more control. OAuth lets you grant access directly, while a Personal Access Token uses a special code from your Airtable account.

Date

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Duration

Step 2

Connect Airtable and grant access

If using OAuth, an authentication screen will appear asking you to select which Airtable database Make can access. Click Add a base, choose your database, and click Grant access to complete the connection. If using a Personal Access Token instead, go to your Airtable account, navigate to the Developer hub, create a new token, copy it, paste it into Make, and click Save.

Date

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Duration

Step 3

Get your Vapi API key

Log into your Vapi account and look for the Build section in the left sidebar. Click on Vapi API Keys to view your available keys. Copy the Private Key value and store it safely - you'll need this to connect Vapi to Make in the next step.

Date

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Duration

Step 4

Add your Vapi module in Make

In your Make account, add a Vapi module to your automation scenario and click the Create a connection button. A connection form will appear where you can optionally give your connection a memorable name to help you identify it later when managing multiple connections.

Date

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Duration

Step 5

Enter your API key and save the connection

Paste the Private Key you copied from Vapi into the API Key field in Make. Click the Save button to finalize your connection. Once saved, your Vapi connection is active and ready to use in your automation scenarios, allowing Make to securely communicate with your Vapi account.

Powerful voice AI automation with Airtable and Vapi integration

Connect Vapi's voice AI technology with Airtable's flexible database to automate call logging, trigger personalized outreach campaigns, and create real-time dashboards that transform customer interactions.

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Automated call data management

Automatically log and organize call details, transcripts, and outcomes from Vapi.ai directly into Airtable's flexible database structure.

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Real-time call tracking and reporting

Capture Vapi webhook events instantly in Airtable to create live dashboards and reports on call metrics and customer interactions.

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Dynamic contact and campaign orchestration

Trigger Vapi voice calls automatically based on Airtable records, enabling personalized outreach campaigns at scale.

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Centralized call intelligence repository

Build a comprehensive knowledge base by storing conversation data, AI insights, and follow-up actions in Airtable's collaborative workspace.

Support

FAQs

Everything you need to know about Make. Can't find the answer you're looking for? Please chat to our team.

By connecting Airtable and Vapi through Make, you can automatically trigger voice calls based on data stored in your Airtable databases. For example, when a new lead is added to Airtable, Make can instantly initiate a Vapi call for follow-up, or when call data comes in from Vapi webhooks, it can be automatically logged into your Airtable spreadsheets for easy tracking and analysis. This integration eliminates manual data entry and ensures your team has real-time access to call information organized in Airtable's flexible database structure.

Make's visual automation platform allows you to create powerful workflows without writing code. You can automatically schedule calls from Vapi when specific conditions are met in Airtable (like appointment reminders when a date field approaches), update Airtable records with call outcomes and transcripts from Vapi webhooks, create follow-up tasks in Airtable based on call results, or even trigger personalized voice calls using dynamic data pulled from your Airtable base. The drag-and-drop interface makes it straightforward to build these sophisticated automations in minutes.

Make acts as a bridge that listens to Vapi webhook events in real-time and processes them according to your workflow logic. When Vapi triggers an event (such as call started, call ended, or transcription completed), Make can automatically capture that data and create or update corresponding records in your Airtable base. You can map specific fields, apply filters, and transform data as needed. This ensures your Airtable database stays synchronized with all your voice interaction data without any manual intervention.

Setting up an Airtable and Vapi integration in Make is straightforward and can be accomplished in under 30 minutes. Make provides pre-built modules for both applications, so you simply authenticate your accounts, select the triggers and actions you want, and configure the data mapping between fields. Make's intuitive visual editor shows you exactly how data flows between the apps. You can start with Make's free tier to test your integration, and there are ready-made templates and comprehensive documentation to guide you through the process, making it accessible even for users without technical expertise.