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Vapi
Calendly

Connect Vapi and Calendly integrations

Explore ready-made Vapi and Calendly templates and start automating in minutes.

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Create a custom workflow

Transform voice AI conversations into scheduled meetings by connecting Vapi and Calendly through Make's visual automation platform. Let your conversational AI triggers automatically create and update appointments, eliminating manual data entry while ensuring your scheduling system stays perfectly synchronized with every customer interaction.

Create a custom workflow

Every automation starts with a trigger and an action. Select one from each app to generate a workflow tailored to your needs.

Vapi
Trigger: Watch End of Call Report
Calendly
Action: Select an action
1. Select a trigger

  • Listens to end of call report from Vapi call via this webhook.

  • Listens to function call from Vapi. Creates the Tool definition in Vapi during setup.

2. Select an action

  • Cancels an event.

  • Creates a new single-use scheduling link.

  • Creates a new booking for an event invitee. Requires a Calendly paid plan.

  • Creates a new event type.

  • Creates a new invitee no show.

  • Deletes an invitee no show. This action cannot be undone.

  • Returns information of user availability schedule.

  • Returns information about a specific event.

  • Returns information about a specific invitee.

  • Returns information about a specific event type.

  • Returns information about a specific invitee no show.

  • Returns information about a user's organization membership.

  • Invites a user to an organization.

  • Sends a custom API call to Calendly. You can use this to call endpoints that aren’t covered by existing modules.

  • Updates an event type.

  • Updates an event type availability schedule.

Select a trigger and an action

Create workflow (opens in a new tab)

Triggers and actions

Connect Calendly and Vapi through Make's intuitive integration platform. When voice AI interactions occur in Calendly, you can use them as triggers to automatically execute actions in Vapi, such as updating meeting schedules or creating new appointments. By integrating Calendly as a trigger and Vapi as an action, you can ensure that events from your conversational AI automatically flow into your scheduling system, eliminating manual work and ensuring data flows smoothly between platforms. Make's visual workflow builder lets you design automation scenarios where Calendly triggers directly initiate Vapi actions, creating a powerful ecosystem where your applications work together harmoniously.

Cancel an event
Cancels an event.
Action
Client Message
Sends a client-generated event or object to the VAPI platform. Commonly used for live updates or user actions.
Action
Create a single-use scheduling link
Creates a new single-use scheduling link.
Action
Create an event invitee
Creates a new booking for an event invitee. Requires a Calendly paid plan.
Action
Create an event type
Creates a new event type.
Action
Create an invitee no show
Creates a new invitee no show.
Action
Create an Outbound Phone Call
Creates an outbound phone call to Twilio or Vonage number added on your dashboard.
Action
Create Assistant
Creates a new voice assistant with a specified configuration (name, voice, model, etc.).
Action
Create Call
Starts a new call session using an assistant or a squad. Often used to simulate or initiate interactions.
Action
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How to set up Vapi and Calendly in 5 easy steps

Date

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Duration

Step 1

Sign in to Make and create your automation

Log into your Make account with your username and password. Once inside, you'll create a new scenario where you can connect Calendly and Vapi to work together automatically.

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Duration

Step 2

Add your application to the workflow

In your Make scenario, add a module for either Calendly or Vapi depending on which app you want to start with. This module acts as the building block that will allow the app to share information with other applications in your automation.

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Duration

Step 3

Start creating your connection

Click the 'Create a connection' button that appears after adding your module. This button starts the process of linking Make with your chosen application so they can communicate and exchange data with each other.

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Duration

Step 4

Get your access credentials

You'll need specific credentials from your application to complete the connection. For Vapi, go to your account dashboard, click 'Build' in the sidebar, then 'Vapi API Keys' to find your private key. For Calendly, locate your API credentials in the integrations or settings area. Copy this key and keep it handy.

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Duration

Step 5

Complete and save your connection

Paste the credentials you copied into the connection form in Make, then click 'Save.' If prompted, log in to confirm you want to give Make permission to access your application. Your connection is now active and ready to use in your automation.

Automate voice communication with Vapi and Calendly integration

Connect Vapi and Calendly to automate appointment confirmations, reminders, and follow-ups through voice calls. Reduce no-shows, qualify leads faster, and keep calendars synchronized automatically.

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Automated appointment confirmation calls

Automatically trigger Vapi voice calls to confirm scheduled Calendly appointments, reducing no-shows and improving attendee engagement.

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Duration

Real-time meeting follow-ups

Send personalized voice follow-up calls through Vapi immediately after Calendly meetings conclude to gather feedback or provide next steps.

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Voice-based appointment reminders

Create automated reminder calls via Vapi for upcoming Calendly events, ensuring participants never miss their scheduled meetings.

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Faster lead qualification

Automatically initiate Vapi qualification calls when new Calendly appointments are booked, enabling faster sales pipeline progression.

Support

FAQs

Everything you need to know about Make. Can't find the answer you're looking for? Please chat to our team.

By integrating Vapi and Calendly through Make, you can automate the entire appointment lifecycle with voice capabilities. When someone books a meeting through Calendly, Make can trigger Vapi to automatically place confirmation calls, send voice reminders before appointments, or handle cancellation requests through conversational AI. This creates a hands-free experience that reduces no-shows and improves customer engagement without manual intervention.

You can create powerful automation scenarios such as: automatically triggering Vapi calls when new Calendly appointments are booked to gather additional information from attendees, sending voice reminders 24 hours before scheduled meetings, handling appointment rescheduling through conversational AI calls, collecting post-meeting feedback via automated phone calls, and routing high-priority bookings to immediate voice notifications for your team. Make's visual workflow builder makes setting up these scenarios straightforward without requiring coding skills.

Not at all. Make's intuitive drag-and-drop interface makes connecting Vapi and Calendly straightforward, even for non-technical users. You select Calendly as your trigger (such as 'New Event Scheduled'), then choose Vapi as your action (like 'Make Call' or 'Listen to Webhook'). Make provides pre-built modules for both applications, so you don't need to write code or understand complex APIs. You can start with templates and customize them to fit your specific needs, with most integrations ready to go in minutes.

Building a custom integration between Vapi and Calendly would typically require hiring developers, spending weeks or months on development, and ongoing maintenance costs. With Make, you can create the same integration in minutes to hours at a fraction of the cost. Make offers a free tier to get started, and paid plans scale with your usage. You'll save significant development time, eliminate technical overhead, and can modify your workflows as your business needs change, all while maintaining reliable, tested connections between both platforms.