Skip to main content

Make Waves ’26 Step into AI’s glass box. Prague, 19–20 Oct.

Register now (opens in a new tab)
Vapi
Google Calendar

Connect Vapi and Google Calendar integrations

Explore ready-made Vapi and Google Calendar templates and start automating in minutes.

Get started free

Create a custom workflow

Transform voice conversations into scheduled appointments instantly by connecting Vapi and Google Calendar through Make's powerful automation platform. Eliminate manual data entry and improve your scheduling process as Vapi triggers automatically create, update, and manage calendar events, saving hours of repetitive work while delivering coordinated communication between your AI assistant and scheduling system.

Create a custom workflow

Every automation starts with a trigger and an action. Select one from each app to generate a workflow tailored to your needs.

Vapi
Trigger: Watch End of Call Report
Google Calendar
Action: Select an action
1. Select a trigger

  • Listens to end of call report from Vapi call via this webhook.

  • Listens to function call from Vapi. Creates the Tool definition in Vapi during setup.

2. Select an action

  • Clears a primary calendar. This operation deletes all events associated with the primary calendar of an account.

  • Creates a new calendar.

  • Creates a new access control rule.

  • Creates a new event.

  • Deletes a calendar.

  • Deletes an access control rule.

  • Deletes an event.

  • Duplicates an event.

  • Returns metadata for a calendar.

  • Returns metadata of an access control rule.

  • Returns metadata for an event in the specific calendar.

  • Returns free/busy information for a set of calendars.

  • Performs an arbitrary authorized API call.

  • Updates an existing calendar.

  • Updates an existing access control rule.

  • Updates an existing event.

Select a trigger and an action

Create workflow (opens in a new tab)

Triggers and actions

Discover the power of workflow automation by connecting Google Calendar and Vapi through Make, the leading integration platform that transforms how businesses operate. With Make's intuitive visual builder, you can create automated workflows where Google Calendar acts as a trigger and Vapi performs actions, enabling communication between your voice AI assistant and scheduling system. When specific events occur in Google Calendar conversations, such as appointment requests or scheduling confirmations, these triggers automatically initiate actions in Vapi, such as creating new calendar events, updating existing appointments, or adding meeting details. This integration eliminates manual data entry, reduces human error, and saves countless hours of repetitive work. Whether you're managing customer appointments or coordinating team schedules, using Google Calendar as a trigger to automate Vapi actions opens up powerful possibilities to optimize your business processes.

Clear a Calendar
Clears a primary calendar. This operation deletes all events associated with the primary calendar of an account.
Action
Client Message
Sends a client-generated event or object to the VAPI platform. Commonly used for live updates or user actions.
Action
Create a Calendar
Creates a new calendar.
Action
Create an Access Control Rule
Creates a new access control rule.
Action
Create an Event
Creates a new event.
Action
Create an Outbound Phone Call
Creates an outbound phone call to Twilio or Vonage number added on your dashboard.
Action
Create Assistant
Creates a new voice assistant with a specified configuration (name, voice, model, etc.).
Action
Create Call
Starts a new call session using an assistant or a squad. Often used to simulate or initiate interactions.
Action
Create Squad
Creates a group of assistants (a squad) where the first available assistant responds to a call.
Action
Load more

How to set up Vapi and Google Calendar in 5 easy steps

Date

·

Duration

Step 1

Add your app and start the connection

Log into your Make account and open your automation scenario. Find and add the app module you want to connect, such as Google Calendar or Vapi. Once the module is added to your scenario, click on the option to create a new connection, which will open a setup window where you can begin linking your app to Make.

Date

·

Duration

Step 2

Give your connection a name

In the connection window, you'll see a field where you can optionally name your connection. It's helpful to use a descriptive name like 'Work Calendar Connection' or 'Vapi Main Account' so you can identify it later, especially if you plan to connect multiple accounts from the same app.

Date

·

Duration

Step 3

Enter your API key for apps like Vapi

For apps that use an API key (like Vapi), log into the app's website and navigate to the settings or API section. Copy your API key from there, then return to Make and paste it into the API Key field in the connection form. Make sure to paste the entire key without any extra spaces to ensure it works properly.

Date

·

Duration

Step 4

Sign in with Google for Calendar connections

If you're connecting Google Calendar, click the 'Sign in with Google' button instead of entering an API key. A new window will open where you can select and log into your Google account. After signing in, Google will ask you to grant Make permission to access your calendar data—review these permissions and approve them to complete the connection.

Date

·

Duration

Step 5

Save and confirm your connection

After entering your credentials or signing in, click the 'Save' button in Make. The system will automatically test your connection to verify everything is set up correctly. Once you see the confirmation message, your connection is active and ready to use in your automation scenarios whenever they run.

Improve voice communications with automated calendar integration

Integrate Vapi and Google Calendar to automate call scheduling, voice reminders, and real-time calendar updates. Reduce no-shows and manual work while keeping your schedule perfectly synchronized.

Date

·

Duration

Automated call scheduling

Automatically trigger Vapi.ai calls when new events are added to Google Calendar, ensuring timely voice communications for appointments and meetings.

Date

·

Duration

Real-time calendar updates from calls

Update Google Calendar events instantly based on Vapi.ai call outcomes, keeping your schedule synchronized with conversation results.

Date

·

Duration

Voice-based meeting reminders

Send automated voice call reminders through Vapi.ai for upcoming Google Calendar events, reducing no-shows and improving attendance.

Date

·

Duration

Post-call calendar management

Automatically create follow-up events or reschedule appointments in Google Calendar based on Vapi.ai webhook events and call transcriptions.

Support

FAQs

Everything you need to know about Make. Can't find the answer you're looking for? Please chat to our team.

With Make, you can create automated workflows that listen to Vapi.ai webhook events and instantly create Google Calendar events based on call results. For example, when a sales call ends, Make can automatically schedule a follow-up meeting in your calendar based on the conversation outcome, eliminating manual data entry and ensuring no leads fall through the cracks.

Yes! Make allows you to build workflows that monitor your Google Calendar and automatically trigger Vapi.ai calls before scheduled appointments. You can set up automated reminder calls, confirmation calls, or pre-meeting briefings that launch at specific times before your calendar events, helping you maintain better communication with clients and reduce no-shows.

Not at all! Make's visual workflow builder makes it straightforward to connect Vapi.ai and Google Calendar without coding. Simply drag and drop the modules, authenticate your accounts, and configure the triggers and actions you want. Make provides pre-built templates and an intuitive interface that lets you create powerful automation workflows in minutes, even if you have no technical background.

This integration improves your communication workflows and saves significant time. You can automatically log call details as calendar events for record-keeping, schedule callbacks based on AI-driven call analysis, send automated voice reminders for appointments, and create a bridge between your voice AI operations and calendar management. This results in improved productivity, better customer experience, and reduced administrative overhead for your team.