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Retell AI
Calendly

Connect Retell AI and Calendly integrations

Explore ready-made Retell AI and Calendly templates and start automating in minutes.

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Create a custom workflow

Transform voice conversations into scheduled appointments automatically by connecting Retell AI and Calendly through Make's no-code platform. Eliminate manual calendar updates as your conversational AI insights trigger scheduling actions, saving time while ensuring every customer interaction converts into a booked meeting without manual intervention.

Create a custom workflow

Every automation starts with a trigger and an action. Select one from each app to generate a workflow tailored to your needs.

Retell AI
Trigger: Watch Call
Calendly
Action: Select an action
1. Select a trigger

  • Trigger when a new call is created.

2. Select an action

  • Cancels an event.

  • Creates a new single-use scheduling link.

  • Creates a new booking for an event invitee. Requires a Calendly paid plan.

  • Creates a new event type.

  • Creates a new invitee no show.

  • Deletes an invitee no show. This action cannot be undone.

  • Returns information of user availability schedule.

  • Returns information about a specific event.

  • Returns information about a specific invitee.

  • Returns information about a specific event type.

  • Returns information about a specific invitee no show.

  • Returns information about a user's organization membership.

  • Invites a user to an organization.

  • Sends a custom API call to Calendly. You can use this to call endpoints that aren’t covered by existing modules.

  • Updates an event type.

  • Updates an event type availability schedule.

Select a trigger and an action

Create workflow (opens in a new tab)

Triggers and actions

Connect Calendly and Retell AI through Make's intuitive integration platform to create intelligent automation. By integrating Calendly as a trigger and Retell AI as an action, you can create automated workflows where customer conversations captured through Calendly automatically update your calendar in Retell AI. When Calendly detects specific events or completes voice interactions, it triggers actions in Retell AI to schedule appointments or manage your calendar based on the conversational AI insights. Make empowers you to build visual automation scenarios without complex coding, allowing you to design custom workflows that use Calendly triggers to initiate Retell AI scheduling actions. This integration eliminates manual data entry and ensures your conversational AI insights automatically sync with your scheduling system, saving time and reducing errors.

Cancel an event
Cancels an event.
Action
Create a Phone Call
Create a new outbound phone call
Action
Create a Phone Number
Buys a new phone number and binds agents.
Action
Create a single-use scheduling link
Creates a new single-use scheduling link.
Action
Create an event invitee
Creates a new booking for an event invitee. Requires a Calendly paid plan.
Action
Create an event type
Creates a new event type.
Action
Create an invitee no show
Creates a new invitee no show.
Action
Create Knowledge Base
Create a new outbound phone call
Action
Create Retell LLM
Create a new outbound phone call
Action
Load more

How to set up Retell AI and Calendly in 5 easy steps

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Step 1

Add your app module to start your automation

Log in to Make and open your scenario workspace. Search for either Calendly or Retell AI and add it as a module to your workflow. This module becomes the foundation of your automation, allowing the two applications to work together.

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Duration

Step 2

Click the connection button to link your app

After adding your module, you'll see a 'Create a connection' button. Click this button to begin linking Make with your chosen application. This step initiates the secure connection process that allows Make to communicate with your external app and access the necessary data.

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Step 3

Get your Retell AI API key from your account

For Retell AI, navigate to the API keys section in your Retell AI dashboard and generate a new key by clicking 'Add.' Copy this key carefully as you'll need it in the next step. This key acts like a secure password that lets Make access your Retell AI account safely.

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Step 4

Enter your credentials to establish the connection

Return to Make and paste your Retell AI API key into the designated field, or follow the authentication prompts for Calendly to grant access. Make will verify your credentials and establish a secure link between the platforms. Review any permission requests and confirm to complete the connection.

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Step 5

Begin building your automated workflow

Once your connections are active and verified, you can start creating your automation. Add more modules, configure their actions, and design workflows that connect Calendly and Retell AI to automate your tasks. Your connected applications are now ready to work together in your scenarios.

Automate scheduling and calls with Retell AI and Calendly integration

Connect Retell AI and Calendly to automate appointment scheduling from phone conversations, send reminder calls, qualify leads instantly, and sync calendar availability in real-time for efficient operations.

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Automated appointment scheduling from AI calls

Automatically create Calendly bookings when Retell AI captures scheduling requests during phone conversations, eliminating manual calendar management.

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Instant call notifications for upcoming meetings

Trigger Retell AI to make reminder calls to attendees before scheduled Calendly events, reducing no-shows and improving attendance rates.

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Lead qualification and booking workflow

Use Retell AI to qualify leads over the phone and instantly schedule qualified prospects into available Calendly slots without human intervention.

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Post-meeting follow-up call automation

Automatically initiate Retell AI follow-up calls after Calendly meetings conclude to gather feedback or schedule next steps.

Support

FAQs

Everything you need to know about Make. Can't find the answer you're looking for? Please chat to our team.

Integrating Retell AI with Calendly through Make creates an automated workflow where scheduled appointments instantly trigger AI-powered call operations. When a prospect books a meeting through Calendly, Make can automatically initiate Retell AI to send confirmation calls, conduct pre-meeting qualification calls, or set up follow-up sequences. This eliminates manual coordination, ensures no appointment falls through the cracks, and allows your AI voice agents to handle routine communication while your team focuses on high-value interactions.

Make enables powerful automation scenarios between Retell AI and Calendly, including: automatically triggering AI reminder calls when someone books an appointment, initiating post-meeting follow-up calls based on Calendly event completion, routing no-show contacts to Retell AI for rescheduling outreach, and creating personalized AI call campaigns based on the type of Calendly event booked. You can also use Make to sync data bidirectionally, ensuring your Retell AI conversations can update Calendly availability or reschedule appointments automatically based on customer responses.

No coding skills are required. Make provides a visual, drag-and-drop interface that lets you connect Retell AI and Calendly through pre-built modules and triggers. You authenticate both applications, select the triggers (like 'New Calendly Event') and actions (like 'Start Retell AI Call'), and configure the data mapping between them. Make's intuitive scenario builder guides you through the process with clear options and help text, making it accessible for non-technical users while still offering advanced customization options for those who want them.

You can have your first integration running in as little as 10-15 minutes. After creating your free Make account, you'll connect your Retell AI and Calendly accounts through secure OAuth authentication. Then, using Make's templates or building from scratch, you select your trigger event in Calendly and the corresponding action in Retell AI. Once activated, your automation runs continuously in the background, processing appointments and triggering calls automatically 24/7. Many users see immediate benefits in reduced manual work and faster response times from their very first automated workflow.