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Vapi
Gmail

Connect Vapi and Gmail integrations

Explore ready-made Vapi and Gmail templates and start automating in minutes.

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Create a custom workflow

Transform every Vapi voice interaction into instant action by automatically triggering Gmail to send personalized email confirmations, conversation summaries, and follow-up sequences without lifting a finger. Connect your AI phone calls directly to your inbox and let intelligent automation handle the rest, ensuring no conversation ever goes unacknowledged.

Create a custom workflow

Every automation starts with a trigger and an action. Select one from each app to generate a workflow tailored to your needs.

Vapi
Trigger: Watch End of Call Report
Gmail
Action: Select an action
1. Select a trigger

  • Listens to end of call report from Vapi call via this webhook.

  • Listens to function call from Vapi. Creates the Tool definition in Vapi during setup.

2. Select an action

  • Copies an email or a draft into a selected folder.

  • Creates a new draft email.

  • Deletes an email by moving it to trash.

  • Gets a specific email info.

  • Sends a custom API call to Gmail. You can use this to call endpoints that aren’t covered by existing modules.

  • Marks an email or a draft as read by setting the "Read" flag.

  • Marks an email or a draft as unread by setting the "Unread" flag.

  • Moves the chosen email or a draft to the selected folder.

  • Replies to the specified email.

  • Sends a draft email.

  • Sends a new email.

  • Updates labels on the specified email message.

Select a trigger and an action

Create workflow (opens in a new tab)

Triggers and actions

Gmail functions as a trigger that initiates automated workflows when voice interactions occur, such as when a call is completed or a conversation is captured. When Gmail detects these events, it activates Vapi as an action to automatically send email confirmations, deliver conversation summaries directly to your inbox, or trigger personalized email sequences based on the voice interactions. This integration enables data transfer from Gmail's AI phone calling events to Vapi's email functionality, ensuring that every call captured by Gmail can automatically generate corresponding email communications through Vapi without manual intervention.

Client Message
Sends a client-generated event or object to the VAPI platform. Commonly used for live updates or user actions.
Action
Copy an email
Copies an email or a draft into a selected folder.
Action
Create a draft email
Creates a new draft email.
Action
Create an Outbound Phone Call
Creates an outbound phone call to Twilio or Vonage number added on your dashboard.
Action
Create Assistant
Creates a new voice assistant with a specified configuration (name, voice, model, etc.).
Action
Create Call
Starts a new call session using an assistant or a squad. Often used to simulate or initiate interactions.
Action
Create Squad
Creates a group of assistants (a squad) where the first available assistant responds to a call.
Action
Create Tool
Defines a new tool that can be invoked by an assistant (e.g., API calls, function tools, DTMF).
Action
Delete an email
Deletes an email by moving it to trash.
Action
Load more

How to set up Vapi and Gmail in 5 easy steps

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Step 1

Get your Vapi API key

Log in to your Vapi account and find the API Keys section by clicking on 'Build' in the left sidebar menu, then selecting 'Vapi API Keys'. Copy your Private Key and save it somewhere secure - you'll need this to connect Vapi with Make.

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Step 2

Add Vapi to your Make scenario

Open your Make account and go to your automation workspace. Find and add a Vapi module to your scenario from the list of available applications to begin building your connection.

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Step 3

Start creating the connection

Once you've added the Vapi module to your scenario, look for the 'Create a connection' button and click it. This will open up the connection setup where you'll link your Vapi account to Make.

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Step 4

Enter your connection details

Give your connection a name that helps you remember its purpose, then paste the Private Key you copied from Vapi into the API Key field. Make sure the key is pasted completely without any extra spaces.

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Step 5

Save and confirm your connection

Click the 'Save' button to store your connection settings in Make. If prompted to authorize the connection, follow any confirmation steps that appear to complete the setup and start using Vapi in your automations.

Improve communication with Vapi and Gmail integration

Automate voice call workflows by connecting Vapi and Gmail. Receive instant notifications, trigger calls from emails, deliver transcripts automatically, and improve follow-ups for better productivity.

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Automated call notifications via email

Instantly receive Gmail notifications whenever Vapi.ai initiates or completes calls, keeping your team informed without manual monitoring.

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Email-triggered voice calls

Automatically trigger Vapi.ai voice calls based on specific Gmail events, such as receiving emails from priority contacts or specific subject lines.

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Call transcription delivery

Automatically send Vapi.ai call transcripts and summaries directly to Gmail for documentation and searchable records.

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Customer follow-up automation

Trigger personalized follow-up emails through Gmail based on Vapi.ai call outcomes and webhook events, improving customer communication workflows.

Support

FAQs

Everything you need to know about Make. Can't find the answer you're looking for? Please chat to our team.

By integrating Vapi with Gmail through Make, you can automate voice call workflows based on email triggers. For example, you can automatically initiate follow-up calls when important emails are received, send email summaries of call transcripts directly to your inbox, or trigger calls to customers based on specific email patterns. This connection between your voice AI and email communication eliminates manual tasks, ensures timely responses, and creates a unified communication system that saves hours of work each week.

Make allows you to create powerful automations triggered by Vapi webhook events that interact with Gmail. You can automatically send email notifications when calls are completed, forward call transcripts and recordings to specific email addresses, create email alerts for failed or missed calls, or send personalized follow-up emails based on call outcomes. You can also route call summaries to different team members via Gmail based on call content or customer information, ensuring everyone stays informed without manual intervention.

No coding knowledge is required. Make provides a visual, drag-and-drop interface that makes it straightforward to connect Vapi and Gmail. You simply select triggers (like incoming Vapi webhook events or new Gmail messages), add actions (such as initiating calls or sending emails), and configure the data flow between them. Make offers pre-built modules for both Vapi and Gmail, along with templates and intuitive setup wizards that guide you through the process. You can have your first automation running in minutes, not hours.

Absolutely! One of Make's greatest strengths is its ability to connect multiple applications simultaneously. You can create workflows that integrate Vapi and Gmail with thousands of other apps like CRM systems, project management tools, databases, and more. For instance, you could create a scenario where a Gmail message triggers a Vapi call, logs the interaction in your CRM, and creates a task in your project management tool—all automatically. This multi-app integration capability makes Make a central hub for your entire business automation ecosystem.