Flag attendance issues for managers
Pull daily check ins from your time and attendance software, match them against shift schedules and approved leave, and alert each manager about absences, late arrivals, and missing check ins to keep employee attendance tracking current.
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At the end of each workday (at [end of day run time, e.g. 6 PM local time]), pull the day's check in records from [time tracking/attendance system] and match them against each employee's scheduled shift in [shift scheduling tool, may be the same as the time tracking system] and approved leave in [HR system/HRIS]. Flag absences, late arrivals beyond the grace period, and missing check ins, then write each employee's status for the day to the daily attendance report sheet in [spreadsheet or reporting tool, e.g. Google Sheets, Excel]. Group the flagged exceptions by manager using the reporting lines in [HR system/HRIS], and send each affected manager one message via [manager notification channel, e.g. Slack, Microsoft Teams, email] listing their flagged direct reports and the reason each was flagged.
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Problem
People teams pull each day's attendance records by hand and compare them against shift schedules and approved leave to spot absences, late arrivals, and missing check ins. Updating the report sheet is repetitive, managers hear about issues late or not at all, and attendance problems go unaddressed until they affect coverage or payroll.
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Solution
At the end of each workday, the automation pulls the day's check in records from the time tracking system and matches them against scheduled shifts and approved leave. It flags absences, late arrivals beyond the grace period, and missing check ins, then writes each employee's status to the daily attendance report sheet. It groups the exceptions by manager and sends each affected manager a message listing their flagged direct reports and the reason for each.
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Impact
Managers learn about absences and late arrivals the same day, and the attendance report stays current without anyone cross checking records by hand, so issues are addressed before they affect coverage or payroll.
Benefits
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Faster manager follow up
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Reduced repeat lateness
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More accurate payroll inputs
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Lower People admin effort
Who is this for?
Success stories
Adapt at speed with visual-first automation and AI
Make drives efficiencies, solves problems, and speeds innovation by breaking down silos across your business.
