Flag upcoming contract renewals
Support vendor contract management and software renewal management by scanning the contract register daily and alerting each owner with the vendor, cost, and renewal terms while there is still time to renegotiate or cancel.
Copied
Every day, scan all contract records in [contract register or vendor management system] and compare each contract's renewal date against the current date. When a contract falls into one of the defined reminder intervals ahead of its renewal date, for example sixty, thirty, and seven days out, send a templated reminder to that contract's owner and the finance contact through [notification channel, e.g. email or team chat platform], including the vendor name, the renewal date, the annual cost, and whether the contract renews automatically. After sending, write the reminder date and the interval back to the contract record in [contract register or vendor management system] so the same interval is never sent twice.
Guided by AI
Build your own with Maia
Start with an app-agnostic prompt, then let Maia guide you to the right apps and workflow.
Adapt at speed with visual-first automation and AI
Make drives efficiencies, solves problems, and speeds innovation by breaking down silos across your business.
%201.svg)
+2
Date
·
Duration
Problem
Finance teams track vendor and software contract renewal dates in a spreadsheet or a folder of signed agreements, and rely on someone remembering to check it before each term ends. Renewals surface too late for anyone to renegotiate pricing or cancel a subscription nobody uses, so contracts roll over on whatever terms were last agreed.
.avif)
+2
Date
·
Duration
Solution
On a daily schedule, the automation scans the contract register and compares every renewal date against the current date. When a contract falls into one of the predefined reminder windows ahead of its renewal date, it sends a templated notification to the contract owner and the finance contact showing the vendor, the renewal date, the annual cost, and whether the contract renews automatically. Each sent reminder is stamped on the contract record so the same window never fires twice.
+2
Date
·
Duration
Impact
Every renewal reaches its owner with the cost and terms in hand while there is still time to renegotiate or cancel, instead of rolling over unnoticed.
Benefits
+2
Date
·
Duration
Fewer unwanted renewals
+2
Date
·
Duration
Lower software spend
+2
Date
·
Duration
Stronger negotiating position
+2
Date
·
Duration
Fewer unused subscriptions
Who is this for?
Success stories
Adapt at speed with visual-first automation and AI
Make drives efficiencies, solves problems, and speeds innovation by breaking down silos across your business.
Similar use cases
Find inspiration by the type of content that fits your goals.
Date
·
Duration
Route vendor spend requests to approvers
When an employee submits a vendor spend request through an intake form, the automation reads the request type, requesting department, and amount, then matches that combination against a routing rules table to resolve the correct approver. It creates a request record in the approval tracker, assigns it to that approver, and sets its status to awaiting approval. The assigned approver is notified with the request details and a link to the record so they can set the decision.
Date
·
Duration
Extract invoice data from email attachments
When an invoice arrives in the finance inbox, an AI agent interprets the attached document, identifies which fields are relevant based on the format and content it encounters, and extracts the values that matter for the team's records, such as vendor name, line items, totals, and due dates. It records the structured data in a central sheet.
Date
·
Duration
Extract receipt data from email attachments
When an email in the inbox is labeled as a receipt, an AI agent fetches its attachments, works out which one is the receipt document, and reads it to extract the vendor, the items purchased, and their prices. It logs these details to the expense sheet along with the email's message ID, sender, and date, giving the team an organized record of every expense without manual data entry.