Connect Vapi and Gmail integrations
Transform every Vapi voice interaction into instant action by automatically triggering Gmail to send personalized email confirmations, conversation summaries, and follow-up sequences without lifting a finger. Connect your AI phone calls directly to your inbox and let intelligent automation handle the rest, ensuring no conversation ever goes unacknowledged.
Listens to end of call report from Vapi call via this webhook.
Listens to function call from Vapi. Creates the Tool definition in Vapi during setup.
Copies an email or a draft into a selected folder.
Creates a new draft email.
Deletes an email by moving it to trash.
Gets a specific email info.
Sends a custom API call to Gmail. You can use this to call endpoints that aren’t covered by existing modules.
Marks an email or a draft as read by setting the "Read" flag.
Marks an email or a draft as unread by setting the "Unread" flag.
Moves the chosen email or a draft to the selected folder.
Replies to the specified email.
Sends a draft email.
Sends a new email.
Updates labels on the specified email message.
Retrieves a list of attachments & media for the specified email.
Searches for emails.
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Build your Vapi and Gmail integrations.
Gmail functions as a trigger that initiates automated workflows when voice interactions occur, such as when a call is completed or a conversation is captured. When Gmail detects these events, it activates Vapi as an action to automatically send email confirmations, deliver conversation summaries directly to your inbox, or trigger personalized email sequences based on the voice interactions. This integration enables data transfer from Gmail's AI phone calling events to Vapi's email functionality, ensuring that every call captured by Gmail can automatically generate corresponding email communications through Vapi without manual intervention.
Sends a client-generated event or object to the VAPI platform. Commonly used for live updates or user actions.
Copies an email or a draft into a selected folder.
Creates a new voice assistant with a specified configuration (name, voice, model, etc.).
Starts a new call session using an assistant or a squad. Often used to simulate or initiate interactions.
Creates a group of assistants (a squad) where the first available assistant responds to a call.
Defines a new tool that can be invoked by an assistant (e.g., API calls, function tools, DTMF).
Sets up a conversation workflow made of nodes (conversation and tool nodes) and conditional edges.
Creates a new draft email.
Deletes a specific assistant by ID.
Popular Vapi and Gmail workflows.
Looking to get more out of Vapi and Gmail? With Make you can visually integrate Vapi and Gmail into any workflow to save time and resources — no coding required. Try any of these templates in just a few clicks.
How to setup Vapi and Gmail in 5 easy steps
Get your Vapi API key
Log in to your Vapi account and find the API Keys section by clicking on 'Build' in the left sidebar menu, then selecting 'Vapi API Keys'. Copy your Private Key and save it somewhere secure - you'll need this to connect Vapi with Make.
Add Vapi to your Make scenario
Open your Make account and go to your automation workspace. Find and add a Vapi module to your scenario from the list of available applications to begin building your connection.
Start creating the connection
Once you've added the Vapi module to your scenario, look for the 'Create a connection' button and click it. This will open up the connection setup where you'll link your Vapi account to Make.
Enter your connection details
Give your connection a name that helps you remember its purpose, then paste the Private Key you copied from Vapi into the API Key field. Make sure the key is pasted completely without any extra spaces.
Save and confirm your connection
Click the 'Save' button to store your connection settings in Make. If prompted to authorize the connection, follow any confirmation steps that appear to complete the setup and start using Vapi in your automations.
Improve communication with Vapi and Gmail integration
Automate voice call workflows by connecting Vapi and Gmail. Receive instant notifications, trigger calls from emails, deliver transcripts automatically, and improve follow-ups for better productivity.
Instantly receive Gmail notifications whenever Vapi.ai initiates or completes calls, keeping your team informed without manual monitoring.
Automatically trigger Vapi.ai voice calls based on specific Gmail events, such as receiving emails from priority contacts or specific subject lines.
Automatically send Vapi.ai call transcripts and summaries directly to Gmail for documentation and searchable records.
Trigger personalized follow-up emails through Gmail based on Vapi.ai call outcomes and webhook events, improving customer communication workflows.
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