Google Sheets

Getting started with Google Sheets

Prerequisites:

  • A Google account

  • Make Google Sheets extension (optional - required for instant triggers)

In order to use Google Sheets with Make, you must have a Google account. If you do not have one, you can create one at accounts.google.com.

Connecting Modules Using the Google Account Sign In

To connect Google Sheets to Make, you must first connect your Google account.

  1. Go to your Make scenarioand choose the Google Sheets module you want to use.

  2. Next to Connection, click Add.

  3. Name your connection, then click Save.

    sheets_1.png
  4. Make redirects you to the Google website where you are prompted to grant Make access to your account.

  5. Choose the Google account you want to connect.

  6. Confirm the dialog by clicking Allow.

    Google_sheets_connection.png

You have successfully established the connection.

Connecting Instant Triggers (Perform a FunctionWatch Changes) using the Make Google Sheets Add-on

In order to use instant triggers, you must install the Make add-on in your spreadsheet and establish a connection between the Make module and Google Sheets.

  1. Open the spreadsheet where you want to install the extension.

  2. Go to Extensions >  Add-ons > Get add-ons

    Google_Sheets_Add_on_connect_1.png
  3. Search for the Make add-on.

  4. Click on +Free to install the Make add-on.

  5. Click Allow to grant access rights.

  6. You have now installed the Make add-on.

    Google_Sheets_Add_on_added.png
  1. Copy the provided webhook address to the clipboard and click OK.

    Google_Sheets_watch_webhook_1.png
    Google_Sheets_watch_webhook_2.png
    Google_Sheets_watch_webhook_3.png
  2. Open your spreadsheet.

  3. Open the Make add-on settings.

    Google_Sheets_add_on_settings.png
  4. Paste the webhook URL you have copied in step 1 to the Webhook URL field in the Watch Updates settings section or Perform a Function section, depending upon which module you are using.

    Google_Sheets_Save_Webhook.png
  5. Click Save.

Did you know?

You can find over 100 predefined Google Sheets sample templates here.

Triggers

Retrieves values from every newly added row in the spreadsheet.

The module retrieves only new rows that have not been filled in before. The trigger will not process an overwritten row.

Tip

You can trigger a scenario in Make using a custom button in Google Sheets. See here for more information.

Connection

Establish a connection to the spreadsheet using your Google account.

Spreadsheet

Select the spreadsheet that contains the sheet you want to watch.

Sheet

Select the sheet you want to watch for a new row.

Table contains headers

Select whether the spreadsheet contains the header row. If the Yes option is selected, the module doesn't retrieve the header row as output data and variables in the output are then called by the headers. If the No option is selected, the module also retrieves the first table row, and the variables in the output are then called simply A, B, C, D, etc.

Row with headers

Enter the range of the header row, e.g. A1:F1.

Value render option

Formatted value

The values in the reply will be calculated and formatted according to the cell's formatting. Formatting is based on the spreadsheet's locale, not the requesting user's locale. For example, if A1 is 1.23 and A2 is =A1 and formatted as currency, then A2 will return "$1.23".

Unformatted value

The values will be calculated, but not formatted in the reply. For example, if A1 is 1.23 and A2 is =A1 and formatted as currency, then A2 will return the number "1.23".

Formula

The values will not be calculated. The reply will include the formulas. For example, if A1 is 1.23 and A2 is =A1 and formatted as currency, then A2 will return "=A1".

Date and time render option

Serial number

Instructs date, time, datetime, and duration fields to be outputted as doubles in "serial number" format, as popularized by Lotus 1-2-3. The whole number portion of the value (to the left of the decimal) counts the days since December 30th, 1899. The fractional portion (to the right of the decimal) counts the time as a fraction of the day. For example, January 1st, 1900 at noon would be 2.5. 2 because it's 2 days after December 30th, 1899, and .5 because noon is half a day. February 1st, 1900 at 3 pm would be 33.625. This correctly treats the year 1900 as not a leap year.

Formatted string

Instructs date, time, datetime, and duration fields to be outputted as strings in their given number format (which is dependent on the spreadsheet's locale).

Limit

Set the maximum number of results that Make will work with during one execution cycle.

Caution

If the worksheet contains a blank row, no rows after the blank row will be processed!

This module watches for changes in all the cells of a spreadsheet. It means that when you update numerous cells in one row, one-by-one, Make will then receive multiple updated events.

Note

The module only watches for changes made in the Google Sheets app by the user. Script executions and API requests do not trigger this module. The module does not watch for newly added rows to the sheet.

Tip

You can trigger a scenario in Make using a custom button in Google Sheets. See here for more information.

Make allows you to use the custom function MAKE in Google Sheets similarly to built-in functions like AVERAGE, SUM, etc. It allows you to perform the function in Make and return the result back to the sheet. The function MAKE accepts as many parameters as you need.

Sample sheet

The Total - EUR amount SUM will be converted, according to the current exchange rate, to the Total - USD amount and will be inserted into the desired field using Make.

61d5b533b0eeb.png
  1. Create a scenario. Use the following modules:

    • Google Sheets > Perform a Function

    • Currency > Convert an Amount between Currencies

    • Google Sheets > Perform a Function - Responder

    Google_sheets_perform_function_scenario.png
    1. Google Sheets > Perform a Function

      Generate a webhook and paste it into the Make add-on in Google Sheets.

      Google_Sheets_perform_function_webhook.png
    2. Currency > Convert an Amount between Currencies

      Converts the mapped EUR amount to USD.

      Google_Sheets_currency_settings.png
    3. Google Sheets > Perform a Function - Responder

      Inserts the converted amount into the sheet cell.

      Google_Sheets_perform_a_function_responder.png
  2. Run the scenario

  3. Enter the MAKE function into the desired cell to load the converted amount.

    61d5b5390e16d.gif

    When the user changes the amount, the MAKE function re-calculates the Total - USD according to the current exchange rate:

    61d5b53b0adfa.gif

You can simply use the function like built-in functions in Google Sheet.

61d5b531ad6ee.png

Create a new scenario with the following modules:

  • Perform a Function - the module receives the parameters passed to the function

  • Perform a Function - Responder - the module returns the result of the function execution back to the sheet

Actions

Adds a row to a sheet.

Connection

Establish a connection to the spreadsheet using your Google account.

Mode

Select whether you want to select the spreadsheet and sheet manually or by mapping.

Tip

Manual mapping is useful, for example, when a new spreadsheet is created in an Make scenario and you want to add data into the newly created spreadsheet directly in the scenario.

Spreadsheet

Select the Google spreadsheet.

Sheet

Select the sheet you want to add a row to.

Values

Enter (map) the desired cells of the row you want to add.

Value input option

User entered

The values will be parsed as if the user typed them into the UI. Numbers will remain numbers, but strings may be converted to numbers, dates, etc., following the same rules that are applied when entering text into a cell via the Google Sheets UI.

Raw

The values the user has entered will not be parsed and will be stored as-is.

Insert data option

Insert rows

Rows are inserted for the new data.

Example

Google_sheets_insert_row.png

What happens when the Insert rows option is selected (the Add a Row module is executed 3 times):

61d5b53d9f87b.gif

Overwrite

The new data overwrites the existing data in the areas where it is written. (Note: adding data to the end of the sheet will still insert new rows or columns so the data can be written.)

Example

Google_sheets_overwrite.png

What happens when the Overwrite option is selected (the Add a Row module is executed 3 times):

61d5b5404b3b2.gif

This module allows you to change the cell content in a selected row.

Connection

Establish a connection to the spreadsheet using your Google account.

Mode

Select whether you want to select the spreadsheet and sheet manually or by mapping.

Manual mapping is useful, for example, when a new spreadsheet is created in the Make scenario and you want to add data into the newly created spreadsheet directly in the scenario.

Spreadsheet

Select the Google spreadsheet.

Sheet

Select the sheet you want to update a row in.

Row number

Enter the number of the row you want to update.

Values

Enter (map) the values in the desired cells of the row you want to change (update).

Value input option

User entered

The values will be parsed as if the user typed them into the UI. Numbers will remain numbers, but strings may be converted to numbers, dates, etc. following the same rules that are applied when entering text into a cell via the Google Sheets UI.

Raw

The values the user has entered will not be parsed and will be stored as-is.

Deletes values from a specified row.

Connection

Establish a connection to the spreadsheet using your Google account.

Spreadsheet

Select the Google spreadsheet.

Sheet

Select the sheet you want to delete data from.

Row number

Enter the number of the row you want to delete, e.g. 23.

Deletes a specified row.

Note

To delete multiple rows based on filter criteria please see the Deleting Multiple Rows section.

Connection

Establish a connection to the spreadsheet using your Google account.

Spreadsheet

Select the Google spreadsheet.

Sheet

Select the sheet you want to delete a row from.

Row number

Enter the number of the row you want to delete, e.g. 23 or map the number from a preceding module, e.g. Search Rows.

Retrieves a value from a selected cell.

Connection

Establish a connection to the spreadsheet using your Google account.

Spreadsheet

Select the Google spreadsheet.

Sheet

Select the sheet that contains the cell you want to retrieve data from.

Cell

Enter the ID of the cell you want to retrieve data from, e.g. A6.

Connection

Establish a connection to the spreadsheet using your Google account.

Spreadsheet

Select the Google spreadsheet.

Cell

Enter the ID of the cell you want to update, e.g. A5.

Value

Enter the new value.

Value input option

User entered

The values will be parsed as if the user typed them into the UI. Numbers will remain numbers, but strings may be converted to numbers, dates, etc., following the same rules that are applied when entering text into a cell via the Google Sheets UI.

Raw

The values the user has entered will not be parsed and will be stored as-is.

Deletes a value from a specified cell.

Connection

Establish a connection to the spreadsheet using your Google account.

Spreadsheet

Select the Google spreadsheet.

Sheet

Select the sheet you want to delete a cell from.

Cell

Enter the ID of the cell you want to delete, e.g. A5.

Creates a new sheet in a selected spreadsheet.

Connection

Establish a connection to the spreadsheet using your Google account.

Spreadsheet

Select the Google spreadsheet.

Properties

Title

Enter the name of the new sheet.

Index

Enter the sheet position. The default is 0 (places the sheet in the first place).

Connection

Establish a connection to the spreadsheet using your Google account.

Title

Enter the name of a new spreadsheet.

Locale

The locale of the spreadsheet in one of the following formats:

  • an ISO 639-1 language code such as en,

  • an ISO 639-2 language code such as haw, if no 639-1 code exists,

  • a combination of the ISO language code and country code, such as en_US.

Recalculation interval

The amount of time to wait before volatile functions are recalculated:

On change

Volatile functions are updated upon every change.

On change and every minute

Volatile functions are updated upon every change and every minute.

On change and hourly

Volatile functions are updated upon every change and hourly.

Time zone

Select the time zone of the spreadsheet.

Number format

Select the default format of all cells in the spreadsheet.

TEXT

Text formatting, e.g 1000. 12

NUMBER

Number formatting, e.g, 1,000.12

PERCENT

Percent formatting, e.g 10. 12%

CURRENCY

Currency formatting, e.g $1,000.12

DATE

Date formatting, e.g 9/26/2008

TIME

Time formatting, e.g 3:59:00 PM

DATE time

Date+Time formatting, e.g 9/26/08 15:59:00

SCIENTIFIC

Scientific number formatting, e.g 1. 01E+03

Sheets

Add sheets to the new spreadsheet.

This module is to be used together with the Perform a Function module.

Response type

Select whether you insert text or a number into the sheet.

Value

Map the value from the previous module you want to insert into the sheet.

Deletes a specified sheet from a spreadsheet.

Connection

Establish a connection to the spreadsheet using your Google account.

Spreadsheet

Select or map the Google spreadsheet that contains the sheet you want to delete.

Sheet

Select or map the sheet you want to delete.

Allows you to perform a custom API call.

Connection

Establish a connection to the spreadsheet using your Google account.

URL

Enter a path relative to  https://sheets.googleapis.com/v4/.

For example: /spreadsheets/{{spreadsheetID}}.

Note

For the list of available endpoints, refer to the Google Sheets API Documentation.

Method

Select the HTTP method you want to use:

  • GET - to retrieve information for an entry.

  • POST - to create a new entry.

  • PUT - to update/replace an existing entry.

  • PATCH - to make a partial entry update.

  • DELETE - to delete an entry.

Headers

Enter the desired request headers. You don't have to add authorization headers; we already did that for you.

Query String

Enter the request query string.

Body

Enter the body content for your API call.

The following API call returns specified spreadsheet details.

URL:

/spreadsheets/{{spreadsheetID}}

Method:

GET

Google_Sheets_api_call.png

The result can be found in the module's Output under Bundle > Body:

Google_Sheets_api_bundle.png

Searches

Searches rows using the filter options.

Connection

Establish a connection to the spreadsheet using your Google account.

Spreadsheet

Select the Google spreadsheet.

Sheet

Select the sheet you want to search the rows in.

Table contains headers

Select whether the spreadsheet contains the header row. If the Yes option is selected, the module doesn't retrieve the header row as output data and variables in the output are then called by the headers. If the No option is selected, the module also retrieves the first table row, and variables in the output are then called simply A, B, C, D, etc.

Filter

Set the filter for the row to be searched by.

Set filter values. You can also use logical operators, AND/OR in order to specify your selection.

Example:

In the following dialog, the row which contains the number 1 or 2 in the "column2" column will be searched.

Google_Sheets_search_rows_filter_for_table.png

Field Type

Select or map the field type to search the rows that match the specified type:

  • Date

  • Number

  • String

Value render option

Formatted value

The values in the reply will be calculated and formatted according to the cell's formatting. Formatting is based on the spreadsheet's locale, not the requesting user's locale. For example, if A1 is 1.23 and A2 is =A1 and formatted as currency, then A2 will return "$1.23".

Unformatted value

The values will be calculated, but not formatted in the reply. For example, if A1 is 1.23 and A2 is =A1 and formatted as currency, then A2 will return the number "1.23".

Formula

The values will not be calculated. The reply will include the formulas. For example, if A1 is 1.23 and A2 is =A1 and formatted as currency, then A2 will return "=A1".

Date and time render option

Serial number

Instructs date, time, datetime, and duration fields to be output as doubles in "serial number" format, as popularized by Lotus 1-2-3. The whole number portion of the value (to the left of the decimal) counts the days since December 30th 1899. The fractional portion (to the right of the decimal) counts the time as a fraction of the day. For example, January 1st 1900 at noon would be 2.5. 2 because it's 2 days after December 30th 1899, and .5 because noon is half a day. February 1st 1900 at 3 pm would be 33.625. This correctly treats the year 1900 as not a leap year.

Formatted string

Instructs date, time, datetime, and duration fields to be outputted as strings in their given number format (which is dependent on the spreadsheet's locale).

Connection

Establish a connection to the spreadsheet using your Google account.

Spreadsheet

Select the Google spreadsheet.

Sheet

Select the sheet you want to search the rows in.

Query

Searches rows using Google Charts Query Language. The language is similar to SQL and it is possible to make complex queries. Unfortunately, the response doesn't contain IDs of returned rows. Due to Google Charts, the service is intended for data visualization where the row numbers aren't needed. You can find more information about the query language in the documentation.

Google_Sheets_advanced_search_example_1.png

Retrieves range content.

Connection

Establish a connection to the spreadsheet using your Google account.

Spreadsheet

Select the Google spreadsheet.

Sheet

Select the sheet you want to get the range content from.

Range

Enter the range you want to get, e.g. A1:D25.

Table contains headers

Row with headers

Enter the range of the table headers, e.g. A1:F1. If you leave the field empty, Make will suppose that the header is in the first row of the specified range.

Value render option

Formatted value

The values in the reply will be calculated and formatted according to the cell's formatting. Formatting is based on the spreadsheet's locale, not the requesting user's locale. For example, if A1 is 1.23 and A2 is =A1 and formatted as currency, then A2 will return "$1.23".

Unformatted value

The values will be calculated, but not formatted in the reply. For example, if A1 is 1.23 and A2 is =A1 and formatted as currency, then A2 will return the number "1.23".

Formula

The values will not be calculated. The reply will include the formulas. For example, if A1 is 1.23 and A2 is =A1 and formatted as currency, then A2 will return "=A1".

Date and render option

Serial number

Instructs date, time, datetime, and duration fields to be output as doubles in "serial number" format, as popularized by Lotus 1-2-3. The whole number portion of the value (to the left of the decimal) counts the days since December 30th 1899. The fractional portion (to the right of the decimal) counts the time as a fraction of the day. For example, January 1st 1900 at noon would be 2.5. 2 because it's 2 days after December 30th 1899, and .5 because noon is half a day. February 1st 1900 at 3 pm would be 33.625. This correctly treats the year 1900 as not a leap year.

Formatted string

Instructs date, time, datetime, and duration fields to be outputted as strings in their given number format (which is dependent on the spreadsheet's locale).

Retrieves a list of all sheets in a spreadsheet.

Connection

Establish a connection to the spreadsheet using your Google account.

Spreadsheet

Select or map the Google spreadsheet you want to retrieve sheets from.

Usage Limits

If the error 429: RESOURCE_EXHAUSTED occurs, you have exceeded the API rate limit.

The Google Sheets API has a limit of 500 requests per 100 seconds per project, and 100 requests per 100 seconds per user. Limits for reads and writes are tracked separately. There is no daily usage limit.

See more details at developers.google.com/sheets/api/limits.

Tips & Tricks

To delete multiple rows based on filter criteria use the Search Rows module linked to the Delete a Row module as on the following example:

  1. 1. Add the Search Rows module and Delete a Row module to the scenario.

    61d5b546a39c7.png
  2. Let's assume that you have a table where you need to delete all rows where column A equals to Y.

    61d5b547ca98b.png
  3. Open Search Rows module settings and set the fields as follows:

    Filter

    A Equal to Y

    Sort order

    Descending

    Order by

    Row number

    Google_Sheets_search_rows_filter.png

    Caution

    Make sure that Sort order and Order by fields are set as above, otherwise, values will not be deleted correctly from the table!

  4. Add the Delete a Row module to the scenario and connect it to the Search Row module.

  5. Map the Row number item from the Search Rows module to the Delete a Row module's Row number field.

    Google_Sheets_map_delete_row.png
  6. Run the scenario to delete values that match the filter criteria from the sheet.

    61d5b54cb4ece.gif

Use the Search Rows (Advanced) module & use this formula to get empty columns.

               select * where E is null
            
Google_sheets_adv_search_rows.png

Here "E" is the column & "is null" is the condition. You can create a more advanced query using Google Query Lang

  1. In Make, insert the Webhook > Custom webhooks module/trigger into the scenario and configure it (see Webhooks).

  2. Copy the webhook's URL.

  3. Execute the scenario.

  4. In Google Sheets, choose Insert > Drawing... from the main menu bar.

  5. Click the Text box icon:

    mceclip0-21.png
  6. Design a button and click Save and Close in the top-right corner:

    mceclip1-8.png
  7. The button will be placed in your worksheet. Click the three vertical dots in the button's top-right corner:

    mceclip2-14.png
  8. Choose Assign script... from the menu.

  9. Enter the name of your script (function). For example, runscenarioand click OK:

    mceclip3-5.png
  10. Choose Tools > Script editor from the main menu bar.

  11. Insert the following code:

    • The name of the function must correspond to the name you specified in step 9.

    • Replace the https://hook.make.com/xxx...xxxURL with the webhook's URL you copied in step 2.

                                 function runScenario() {
        UrlFetchApp.fetch("https://hook.make.com/xxx...xxx");
      }
                              
  12. Press Ctrl+S to save the script file, enter a project name, and click OK.

  13. Switch back to Google Sheets and click your new button.

  14. Grant the required authorization to the script:

    mceclip4-7.png
    mceclip5-7.png
  15. In Make, verify that the scenario has successfully executed.

If you store a Date value in a spreadsheet without any formatting,

Google_Sheets_Update_Now.png

it will appear as text in ISO 8601 format in the spreadsheet. However, Google Sheets formulas or functions that work with dates do not understand this text. E.g. formula =A1+10 will display the following error:

61d5b550dcbf8.png

To help the GS to understand the date, format it with theformatDate() function. The correct format passed to the function as the second argument depends on the spreadsheet's locale settings. Choose FileSpreadsheet settings from the main menu to verify/set the locale:

61d5b551cd616.png

Once you have verified/set the proper locale, determine the corresponding date and time format by choosing Format ▶ Number from the main menu. The format is displayed next to the Date time menu item:

61d5b552f0373.png

To compose the correct format that should be passed to theformatDate() function, refer to the list of Tokens for date/time formatting.

The following example shows the use of M/D/YYYY HH:mm:ss format for the United States locale:

Google_Sheets_Date_formula.png

If you miss a built-in function, but it is featured by Google Sheets, you may exploit it: see Using Functions, section Exploiting Google Sheets functions.

When getting an image from Google Sheets, first make sure you enter the image as a formula. For example:=IMAGE("https://i.ytimg.com/vi/MPV2METPeJU/maxresdefault.jpg") making use of the =IMAGE(...)

61d5b554e1588.png

After you have done so, open the Google Sheets module (e.g. Watch Rows, Search Rows, Get a Cell) and select the Show advanced settings. Then select the Formula option in the Value render option field.

The output will be as shown below:

61d5b555d5863.png
               Then you can extract the URL using the replace function.







The output will be just the URL. 
            

To be able to post an image, make sure to enter the =IMAGE(...) formula that will be used in the cell and then enter the Image URL address.

61d5b557395cf.png