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Hubstaff

The Hubstaff modules allow you to watch, create, update, list, and delete the invites, projects, tasks, clients, team invoices, client invoices, attendance schedules, and attendance shifts in your Hubstaff account.

Prerequisites

1. Log in to your Make account, add a module from the Canvas LMS app into an Make scenario.

2. Click Add next to the Connection field.

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3. In the Connection name field, enter a name for the connection and click Continue.

4. Confirm the access by clicking Authorize.

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The connection has been established.

Retrieves a list of organizations.

Connection

Establish a connection to your Hubstaff account.

Limit

Set the maximum number of results Make should return during one execution cycle.

Retrieves a list of invites.

Connection

Establish a connection to your Hubstaff account.

Organization ID

Select or map the Organization ID whose invites you want to list.

Email

Enter (map) the email address to search for the pending invitations that match the specified email.

Status

Select or map the status of the invites you want to list.

  • Pending

  • All

  • Accepted

  • Expired

Limit

Set the maximum number of results Make should return during one execution cycle.

Retrieves a specific invite.

Connection

Establish a connection to your Hubstaff account.

Organization ID

Enter (map) the Organization ID whose invite details you want to retrieve.

Invite ID

Enter (map) the Invite ID whose details you want to retrieve.

Invites a specific user to the organization.

Connection

Establish a connection to your Hubstaff account.

Organization ID

Select or map the Organization ID to which you want to invite the user.

Project ID

Enter (map) the Project ID to which the user belongs.

Email to Invite

Enter (map) the email address of the user to send the invite.

Role

Select or map the role of the user you want to invite.

  • Project User

  • Organization Manager

  • Project Manager

  • Project Viewer

Pay Rate

Enter (map) the pay rate of the user.

Updates a pending invite.

Connection

Establish a connection to your Hubstaff account.

Organization ID

Select or map the Organization ID whose pending invite details you want to update.

Invite ID

Select or map the pending Invite ID whose details you want to update.

Project IDs

Select or map the Project IDs to which the user belongs.

Role

Select or map the role of the user:

  • Project User

  • Organization Manager

  • Project Manager

  • Project Viewer

Pay Rate

Enter (map) the pay rate for the user.

Deletes a specific invite.

Connection

Establish a connection to your Hubstaff account.

Organization ID

Select or map the Organization ID whose invite you want to delete.

Invite ID

Select or map the Invite ID you want to delete.

Triggers if projects have been created.

Connection

Establish a connection to your Hubstaff account.

Organization ID

Select or map the Organization ID whose projects you want to watch.

Limit

Set the maximum number of projects Make should return during one execution cycle.

Retrieves a list of projects.

Connection

Establish a connection to your Hubstaff account.

Organization ID

Select or map the Organization ID whose projects you want to list.

Status

Select or map the status of the project you want to list.

  • Active

  • Archived

  • All

Limit

Set the maximum number of projects Make should return during one execution cycle.

Retrieves a specific project.

Connection

Establish a connection to your Hubstaff account.

Organization ID

Select or map the Organization ID whose projects details you want to retrieve.

Project ID

Select or map the Project ID whose details you want to retrieve.

Creates a new project.

Connection

Establish a connection to your Hubstaff account.

Name

Enter (map) a name for the organization.

Organization ID

Select or map the Organization ID whose projects you want to create.

Client ID

Select or map the Client ID whose projects you want to create.

Description

Enter (map) the project details.

Billable

Select whether the project is billable.

Members

Add members to the project:Organization IDSelect or map the member's Organization ID.RoleSelect the member's role:

  • Viewer

  • User

  • Manager

Budget

Select or map the budget type:

  • Cost

  • Hours

Cost

Add the cost details of the project:

Rate

Select or map the rate type:

  • Bill Rate

  • Pay Rate

Cost Limit

Enter (map) the cost limit.

Recurrence

Select or map the recurrence type:

  • Monthly

  • Never

Include Non-Billable

Select whether the project is non-billable.

Hours

Add the hour's details of the project:

Hours Limit

Enter (map) the hours approved for this project.

Start Date

Enter (map) the start date of the project. See the list of supported date and time formats.

Recurrence

Select or map the recurrence type:

  • Monthly

  • Never

Include Non-Billable

Select whether the project is non-billable.

Updates a specific project.

Connection

Establish a connection to your Hubstaff account.

Organization ID

Enter (map) the Organization ID whose projects you want to update.

Project ID

Enter (map) the Project ID whose project details you want to update.

Client ID

Enter (map) the Client ID whose projects you want to update.

Name

Enter (map) the name of the project you want to update.

Description

Enter (map) description of the project you want to update.

Billable

Select whether the project is billable.

Status

Select the status of the project:

  • Active

  • Archived

Budget

Select or map the budget type:

  • Cost

  • Hours

Cost

Update the cost details of the project:

Rate

Select or map the rate type:

  • Bill Rate

  • Pay Rate

Cost Limit

Enter (map) the cost limit allocated for the project.

Recurrence

Select or map the recurrence type:

  • Monthly

  • Never

Include Non-Billable

Select whether the project is non-billable.

Hours

Update the hour's details of the project:

Hours Limit

Enter (map) the hours approved for this project.

Start Date

Enter (map) the start date of the project. See the list of supported date and time formats.

Recurrence

Select or map the recurrence type:

  • Monthly

  • Never

Include Non-Billable

Select whether the project is non-billable.

Triggers if new tasks have been created.

Connection

Establish a connection to your Hubstaff account.

Organization ID

Select or map the Organization ID whose project tasks you want to watch.

Project ID

Select or map the Project ID whose tasks you want to watch.

Limit

Set the maximum number of tasks Make should return during one execution cycle.

Triggers if some tasks have been completed.

Connection

Establish a connection to your Hubstaff account.

Organization ID

Select or map the Organization ID whose project's completed tasks you want to watch.

Project ID

Select or map the Project ID whose completed tasks you want to watch.

Limit

Set the maximum number of tasks Make should return during one execution cycle.

Retrieves a list of tasks.

Connection

Establish a connection to your Hubstaff account.

Organization ID

Select or map the Organization ID whose project's tasks you want to list.

Project ID

Select or map the Project ID whose tasks you want to list.

User IDs

Select or map the User ID whose tasks you want to list.

Status

Select or map the status of the task you want to list.

Limit

Set the maximum number of tasks Make should return during one execution cycle.

Retrieves a specific task.

Connection

Establish a connection to your Hubstaff account.

Organization ID

Select or map the Organization ID whose project task's details you want to retrieve.

Project ID

Select or map the Project ID whose task details you want to retrieve.

Task ID

Select or map the Task ID whose details you want to retrieve.

Creates a new task.

Connection

Establish a connection to your Hubstaff account.

Organization ID

Select or map the Organization ID for which you want to create the task.

Assignee ID

Select or map the Assignee ID to whom you are want to assign the task.

Project ID

Select or map the Project ID to which the task belongs to

Summary

Enter (map) the details of the task.

Updates a specific task.

Connection

Establish a connection to your Hubstaff account.

Organization ID

Select or map the Organization ID whose project task details you want to update.

Project ID

Select or map the Project ID to which the task belongs to

Task ID

Select or map the Task ID whose details you want to update.

Assignee ID

Select or map the Assignee ID to whom you are want to assign the task.

Summary

Enter (map) the details of the task.

Lock Version

Enter (map) the version of the task you want to lock. For example, 0.

Status

Select or map the status of the task:

  • Active

  • Completed

Deletes a specific task.

Connection

Establish a connection to your Hubstaff account.

Organization ID

Select or map the Organization ID whose task you want to delete.

Project ID

Select or map the Project ID whose tasks you want to delete.

Task ID

Select or map the Task ID you want to delete.

Triggers if new clients have been created.

Connection

Establish a connection to your Hubstaff account.

Organization ID

Select or map the Organization ID whose clients you want to watch.

Limit

Set the maximum number of clients Make should return during one execution cycle.

Retrieves a list of clients.

Connection

Establish a connection to your Hubstaff account.

Organization ID

Select or map the Organization ID whose clients you want to list.

Status

Select or map the status of the clients you want to watch.

  • Active

  • Archived

  • All

Limit

Set the maximum number of clients Make should return during one execution cycle.

Retrieves a new client.

Connection

Establish a connection to your Hubstaff account.

Organization ID

Select or map the Organization ID whose clients details you want to retrieve.

Client ID

Select or map the Client ID whose details you want to retrieve.

Creates a new client.

Connection

Establish a connection to your Hubstaff account.

Name

Enter (map) a name for the client.

Organization ID

Select or map the Organization ID for which you want to create the client.

Project IDs

Select or map the Project IDs associated with the client.

Address

Enter (map) the client address information.

Emails

Add the email addresses of the client.

Phone

Enter (map) the phone number of the client.

Invoice Notes

Enter (map) the invoice information of the client.

Net Terms

Enter (map) the number of days the invoice must be paid once created.

Budget

Select or map the budget type:

  • Cost

  • Hours

Cost

Add the cost details of the client:

Rate

Select or map the rate type:

  • Bill Rate

  • Pay Rate

Cost Limit

Enter (map) the cost limit allocated for the project.

Recurrence

Select or map the recurrence type:

  • Monthly

  • Never

Include Non-Billable

Select whether the project is non-billable.

Hours

Add the hour's details of the client:

Hours Limit

Enter (map) the hours approved for this project.

Start Date

Enter (map) the start date of the project. See the list of supported date and time formats.

Recurrence

Select or map the recurrence type:

  • Monthly

  • Never

Include Non-Billable

Select whether the project is non-billable.

Updates a certain client.

Connection

Establish a connection to your Hubstaff account.

Organization ID

Select or map the Organization ID whose clients details you want to update.

Client ID

Select or map the Client ID whose details you want to update.

Project IDs

Add the Project IDs associated with the client.

Address

Enter (map) the client address information.

Emails

Add the email addresses of the client.

Phone

Enter (map) the phone number of the client.

Invoice Notes

Enter (map) the invoice information of the client.

Net Terms

Enter (map) the number of days the invoice must be paid once created.

Budget

Select or map the budget type:

  • Cost

  • Hours

Cost

Add the cost details of the client:

Rate

Select or map the rate type:

  • Bill Rate

  • Pay Rate

Cost Limit

Enter (map) the cost limit allocated for the project.

Recurrence

Select or map the recurrence type:

  • Monthly

  • Never

Include Non-Billable

Select whether the project is non-billable.

Hours

Add the hour's details of the client:

Hours Limit

Enter (map) the hours approved for this project.

Start Date

Enter (map) the start date of the project. See the list of supported date and time formats.

Recurrence

Select or map the recurrence type:

  • Monthly

  • Never

Include Non-Billable

Select whether the project is non-billable.

Retrieves a list of team invoices.

Connection

Establish a connection to your Hubstaff account.

Organization ID

Select or map the Organization ID whose team invoices you want to list.

User IDs

Select or map the User IDs whose team invoices you want to list.

Status

Select or map the status of the invoice you want to list:

  • Closed

  • Draft

  • Open

Include Line Items

Select whether to include the line items in the invoice.

Limit

Set the maximum number of invoices Make should return during one execution cycle.

Retrieves a list of client invoices.

Connection

Establish a connection to your Hubstaff account.

Organization ID

Select or map the Organization ID whose client invoices you want to list.

Client IDs

Select or map the Client IDs whose invoices you want to list.

Status

Select or map the status of the invoice you want to list:

  • Closed

  • Draft

  • Open

Include Line Items

Select whether to include the line items in the invoice.

Limit

Set the maximum number of invoices Make should return during one execution cycle.

Triggers if new schedules have been created.

Connection

Establish a connection to your Hubstaff account.

Organization ID

Select or map the Organization ID whose schedules you want to watch.

Limit

Set the maximum number of schedules Make should return during one execution cycle.

Triggers if schedules have been updated.

Connection

Establish a connection to your Hubstaff account.

Organization ID

Select or map the Organization ID whose updated schedules you want to watch.

Limit

Set the maximum number of schedules Make should return during one execution cycle.

Triggers if shifts have become early.

Connection

Establish a connection to your Hubstaff account.

Organization ID

Select or map the Organization ID whose early shifts you want to watch.

Limit

Set the maximum number of early shifts Make should return during one execution cycle.

Triggers if shifts have been missed.

Connection

Establish a connection to your Hubstaff account.

Organization ID

Select or map the Organization ID whose missed shifts you want to watch.

Limit

Set the maximum number of missed shifts Make should return during one execution cycle.

Triggers if shifts have been late.

Connection

Establish a connection to your Hubstaff account.

Organization ID

Select or map the Organization ID whose late shifts you want to watch.

Limit

Set the maximum number of late shifts Make should return during one execution cycle.

Performs an arbitrary authorized API Call.

Connection

Establish a connection to your Hubstaff account.

URL

Enter a path relative to https://api.hubstaff.com For example: /v2/organizations

For the list of available endpoints, refer to the Hubstaff Developer Documentation.

Method

Select the HTTP method you want to use:GETto retrieve information for an entry.POSTto create a new entry.PUTto update/replace an existing entry.PATCHto make a partial entry update.DELETEto delete an entry.

Headers

Enter the desired request headers. You don't have to add authorization headers; we already did that for you.

Query String

Enter the request query string.

Body

Enter the body content for your API call.

The following API call returns all the tasks from the specified organizations of your Hubstaff account:

URL:

/v2/organizations/organization_id/tasks

Method:

GET

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Matches of the search can be found in the module's Output under Bundle > Body > tasks.

In our example, 2 tasks were returned:

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